So how do you count the number of instances provided by Microsoft products? Some clients use sophisticated asset management systems that allow them to scan their environment and produce online reporting. Others keep minute records of incremental deployments throughout the year. The larger the organization, the more complex the process. However, at the end of the year, you will have to send a report to Microsoft and pay for any incremental use. You will receive unlimited user rights for enterprise products and additional products upon completion of the enterprise agreement. However, online services are products for which you only have temporary user rights for the duration of the contract. You will never receive permanent licenses for an online service product. Microsoft is naturally moving to a subscription model for many of its products, especially for Microsoft 365 products. One of the advantages of the EA program is that you only have to count permanent licenses once a year. In other words, once you`ve added an indeterminate license to the agreement, you can make extended instances available during the year. However, you must count the number of incremental licenses provided and forward the payment to Microsoft at the end of the year. Online services are usually licensed monthly, but Microsoft allows you to place a reservation (essentially an order) during the month you start using online incremental services and defer payment below the end of the year. This seems clear, indicating that for the first two years of your agreement, the true agreement is due at least 30 days before the anniversary of the agreement.
The third year of true-up? Within 30 days of the expiry date. Note the use of the word “in” 30 days before the expiration date versus “by.” Microsoft frequently (in error) uses this latter interpretation and informs customers of this statement, which means that the report is due 30 days before the contract expires. While it is reasonable for Microsoft to understand last year`s growth in order to prepare a customer price sheet for the renewal contract, your obligation is simply to submit before the contract expires. If you think this can happen with your organization (this is not very unusual), it will be important to file a reservation in the penultimate month in order to cover your run rate for the last month and perhaps the first month of the renewal agreement. Of course, you only pay until the end of the current registration period, but you have the advantage of being able to add these incremental users last month to the registration to flood you for the last month, and perhaps the first month of the extension period while you are still negotiating your extension agreement. My interpretation of these agreements is that products that fall within the scope of these true-up obligations, which require contracts based on current use (at the time of validity), should not be subject to immediate licensing orders after review, as such excessive use is not really an “unlicensed use”. The records clearly consider that the use of a licensee may exceed the previously ordered values and provide that any excessive use (either by removing it or by reducing use) can be corrected at certain times. Microsoft should therefore not have the right to apply for the purchase of a license for such products immediately after a review, unless Microsoft can prove that the taker has not fulfilled its obligations under the actual obligations. Recent agreements often contain different languages. Many of Microsoft`s latest form records contain a language in which licensed products must be truated based on the “maximum” levels of usage since the previous order.
Under these conditions, Microsoft may have more influence to force a faster purchase. (Even with this language, the company does not have the ability to “preserve down” before the next order, but it may be able to postpone this co